iMEDgine GmbH
An der Zeil 6
96215 Lichtenfels
Representatives:
Oliver Hofmann, Frank Michael Ziermann
Contact:
Telephone: +49 9571 16982-0
E-mail: info@imedgine.de
Registry entry:
Registry court: Coburg
Registry number: HRB 6262
VAT-ID:
Value added tax identification number pursuant to § 27 a Value Added Tax Act:
DE811332050
Responsible for contents pursuant to § 18 Sec. 2 MStV.:
iMEDgine GmbH
An der Zeil 6
96215 Lichtenfels
With the following data protection declaration, we would like to inform you about the types of your personal data (hereinafter also referred to as “data”) that we process, for what purposes and to what extent. The data protection declaration applies to all processing of personal data carried out by us, both in the context of the provision of our services and in particular on our websites, mobile, as well as within external online presences, such as our social media profiles (hereinafter collectively referred to as “Online Offer”).
The terms used are not gender specific.
Status: 01.10.2022
Name and contact of the responsible person according to article 4 para. 7 GDPR
iMEDgine GmbH
An der Zeil 6
96215 Lichtenfels
Representatives:
Oliver Hofmann, Frank Michael Ziermann
Contact
Telephone: +49 9571 16982-0
E-mail: info@imedgine.de
Registry court: Coburg
Registry number: HRB 6262
Contact details of the data protection officer
IT-SYSTEME HESS
Rudolf Hess
Im Bruehl 13
85290 Geisenfeld
Telefon +49 8452 / 734 79 56
Fax +49 8452 / 734 79 66
E-Mail: rhess@it-systeme-hess.de
www.it-systeme-hess.de
Processing overview
The following overview summarizes the types of data processed and the purposes of their processing and refers to the data subjects.
Types of data to be processed
Categories of persons concerned
Processing purposes
Relevant legal bases
In the following, we share the legal basis of the General Data Protection Regulation (GDPR) on the basis of which we process personal data. Please note that in addition to the provisions of the GDPR, national data protection regulations may apply in your or our country of residence and domicile. If, in addition, more specific legal bases are relevant in individual cases, we will inform you of these in the data protection declaration.
Reach measurement (e.g. access statistics, recognition of returning visitors)
We take appropriate technical and organizational measures in accordance with the law, taking into account the state of the art, the costs of implementation and the nature, scope, circumstances and purposes of the processing, as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk.
The measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical and electronic access to the data, as well as access to, entry into, disclosure of, assurance of availability of and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subject rights, the deletion of data, and responses to data compromise. Furthermore, we already take the protection of personal data into account during the development or selection of hardware, software and processes in accordance with the principle of data protection, through technology design and through data protection-friendly default settings.
SSL encryption (https): To protect your data transmitted via our online offer, we use SSL encryption. You can recognize such encrypted connections by the prefix https:// in the address bar of your browser.
Transfer and disclosure of personal data
In the course of our processing of personal data, the data may be transferred to or disclosed to other entities, companies, legally independent organizational units or persons. In the course of our processing of personal data, the data may be transferred to or disclosed to other entities, companies, legally independent organizational units or persons. In such cases, we comply with the legal requirements and, in particular, conclude appropriate contracts or agreements that serve to protect your data with the recipients of your data.
Data processing in third countries
If we process data in a third country (i.e., outside the European Union (EU), the European Economic Area (EEA)) or the processing takes place in the context of the use of third-party services or the disclosure or transfer of data to other persons, entities or companies, this is only done in accordance with the legal requirements.
Subject to express consent or contractually or legally required transfer, we process or have the data processed only in third countries with a recognized level of data protection, contractual obligation by so-called standard protection clauses of the EU Commission, in the presence of certifications or binding internal data protection regulations (Art. 44 bis 49 DSGVO, Informationsseite der EU-Kommission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de ).
Cookies use
Cookies are small text files, or other memory tags, that store information on end devices and read information from the end devices. For example, to store the login status in a user account, a shopping cart content in an e-shop, the content accessed or functions used of an online offer. Cookies can further be used for various purposes, e.g. for purposes of functionality, security and comfort of online offers as well as the creation of analyses of visitor flows.
Consent notices: We use cookies in accordance with the law. Therefore, we obtain prior consent from users except where it is not required by law. In particular, consent is not necessary if the storage and reading of the information, i.e. including cookies, is absolutely necessary in order to provide the user with a telemedia service expressly requested by the user (i.e. our online offering). The revocable consent is clearly communicated to the users and contains the information about the respective cookie usage.
Notes on legal bases under data protection law: The legal basis under data protection law on which we process users’ personal data with the aid of cookies depends on whether we ask users for consent. If the users consent, the legal basis of the processing of your data is the declared consent. Otherwise, the data processed with the help of cookies is processed on the basis of our legitimate interests (e.g. in the business management of our online offer and improvement of its usability) or, if this is done in the context of the fulfillment of our contractual obligations, if the use of cookies is necessary to fulfill our contractual obligations. We explain the purposes for which we process cookies in the course of this privacy policy or as part of our consent and processing procedures.
Storage duration: In terms of storage duration, the following types of cookies are distinguished:
General information on revocation and objection (opt-out): Depending on whether the processing is based on consent or legal permission, you have the option at any time to revoke any consent you have given or to object to the processing of your data by cookie technologies (collectively referred to as “opt-out”). You can initially declare your objection by means of your browser settings, e.g. by deactivating the use of cookies (whereby this may also limit the functionality of our online offer).
Processing of cookie data based on consent: We use a cookie consent management procedure, under which users’ consents to the use of cookies, or to the processing operations and providers mentioned in the cookie consent management procedure, can be obtained and managed and revoked by users. The declaration of consent is stored so that it does not have to be repeated and the consent can be proven in accordance with the legal obligation. The storage can take place on the server side and/or in a cookie (so-called opt-in cookie, or with the help of comparable technologies), in order to be able to assign the consent to a user or their device. Subject to individual information on the providers of cookie management services, the following information applies: The duration of the storage of consent can be up to two years. Here, a pseudonymous user identifier is formed and stored with the time of consent, information on the scope of consent (e.g., which categories of cookies and/or service providers), as well as the browser, system, and end device used.
Cookie settings/opposition:
Here you can change your selected cookie settings at any time:
Cookie settings
Commercial and business services
We process data of our contractual and business partners, e.g. customers and interested parties (collectively referred to as “contractual partners”) in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with contractual partners (or pre-contractual), e.g. to answer inquiries.
We process this data to fulfill our contractual obligations, to safeguard our rights and for the purposes of the administrative tasks associated with this information as well as for business organization. Within the framework of applicable law, we only disclose the data of the contractual partners to third parties to the extent that this is necessary for the aforementioned purposes or for the fulfillment of legal obligations or with the consent of the persons concerned (e.g. to participating telecommunications, transport and other auxiliary services as well as subcontractors, banks, tax and legal advisors, payment service providers or tax authorities). The contractual partners will be informed about further forms of processing, e.g. for marketing purposes, within the scope of this data protection declaration.
We inform the contractual partners which data are required for the aforementioned purposes before or in the course of data collection, e.g. in online forms, by means of special marking (e.g. colors) or symbols (e.g. asterisks or similar), or in person.
We delete the data after the expiry of legal warranty and comparable obligations, i.e., generally after 4 years, unless the data is stored in a customer account, e.g., as long as it must be retained for legal archiving reasons (e.g., for tax purposes generally 10 years). We delete data disclosed to us by the contractual partner within the scope of an order in accordance with the specifications of the order, in principle after the end of the order.
Insofar as we use third-party providers or platforms to provide our services, the terms and conditions and data protection notices of the respective third-party providers or platforms shall apply in the relationship between the users and the providers.
Customer account: Contractual partners can create an account within our online offer (e.g. customer or user account, in short “customer account”). If registration of a customer account is required, contractual partners will be informed of this as well as of the information required for registration. Customer accounts are not public and cannot be indexed by search engines. Within the scope of registration and subsequent logins and uses of the customer account, we store the IP addresses of the customers along with the access times in order to be able to prove registration and prevent any misuse of the customer account.
If customers have terminated their customer account, the data relating to the customer account will be deleted, unless their retention is required for legal reasons. It is the customer’s responsibility to back up their data upon termination of the customer’s account.
Store and e-commerce: We process the data of our customers to enable them to select, purchase or order the selected products, goods and related services, as well as their payment and delivery or execution. If necessary for the execution of an order, we use service providers, in particular postal, forwarding and shipping companies, to carry out the delivery or execution to our customers. For the processing of payment transactions, we use the services of banks and payment service providers. The required information is marked as such in the context of the order or comparable purchase process and includes the information required for delivery or provision and billing as well as contact information in order to be able to contact you.
Payment service provider
In the context of contractual and other legal relationships, due to legal obligations or otherwise on the basis of our legitimate interests, we offer data subjects efficient and secure payment options and use other payment service providers in addition to banks and credit institutions for this purpose (collectively, “payment service providers”).
The data processed by the payment service providers includes inventory data, such as the name and address, bank data, such as account numbers or credit card numbers, passwords, TANs and checksums, as well as the contract, total and recipient-related information. The information is necessary to carry out the transactions. However, the data entered is only processed by the payment service providers and stored with them. I.e., we do not receive any account or credit card related information, but only information with confirmation or negative information of the payment. Under certain circumstances, the data may be transmitted by the payment service providers to credit agencies. The purpose of this transmission is to check identity and creditworthiness. In this regard, we refer to the GTC and the data protection information of the payment service providers.
The terms and conditions and the data protection notices of the respective payment service providers, which can be accessed within the respective websites or transaction applications, shall apply to the payment transactions. We also refer to these for further information and assertion of revocation, information and other data subject rights.
Services used and service providers:
Provision of the online offer and web hosting
In order to provide our online offer securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers managed by them) the online offer can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security services and technical maintenance services.
The data processed in the course of providing the hosting service may include all information concerning the users of our online service that is generated in the course of use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online offers to browsers, and all entries made within our online offer or from websites.
E-mail sending and hosting: The web hosting services we use also include the sending, receiving and storing of e-mails. For these purposes, the addresses of the recipients and senders as well as further information regarding the e-mail dispatch (e.g. the providers involved) and the contents of the respective e-mails are processed. The aforementioned data may also be processed for SPAM detection purposes. We ask you to note that e-mails are generally not sent encrypted on the Internet. As a rule, e-mails are encrypted in transit, but (unless a so-called end-to-end encryption method is used) not on the servers from which they are sent and received. Therefore, we cannot assume any responsibility for the transmission path of the e-mails between the sender and the reception on our server.
Collection of access data and log files: We ourselves (or our web hosting provider) collect data on every access to the server (so-called server log files). The server log files may include the address and name of the web pages and files accessed, the date and time of access, the volume of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider.
The server log files may be used, on the one hand, for security purposes, e.g., to prevent server overload (especially in the case of abusive attacks, so-called DDoS attacks) and, on the other hand, to ensure the utilization of the servers and their stability.
Contact
When contacting us (e.g. by contact form, e-mail, telephone or via social media), the information of the inquiring persons is processed insofar as this is necessary to respond to the contact requests and any requested measures.
The response to contact requests in the context of contractual or pre-contractual relationships is made in order to fulfill our contractual obligations or to respond to (pre)contractual inquiries and otherwise on the basis of legitimate interests in responding to the inquiries.
Services used and service providers:
Contact form:
If users contact us via our contact form, e-mail or other communication channels, we process the data communicated to us in this context to process the communicated request. For this purpose, we process personal data in the context of pre-contractual and contractual business relationships, insofar as this is necessary for their fulfillment, and otherwise on the basis of our legitimate interests as well as the interests of the communication partners in responding to the requests and our statutory retention obligations.
Web analysis, monitoring and optimization
Web analytics (also referred to as “reach measurement”) is used to evaluate the flow of visitors to our online offering and may include behavior, interests, or demographic information about visitors, such as age or gender, as pseudonymous values. With the help of reach analysis, we can, for example, identify at what time our online offer or its functions or content are most frequently used or invite re-use. Likewise, we can understand which areas need optimization.
In addition to web analytics, we may also use testing procedures, for example, to test and optimize different versions of our online offering or its components.
For these purposes, so-called user profiles may be created and stored in a file (so-called “cookie”) or similar procedures may be used with the same purpose. This information may include, for example, content viewed, web pages visited and elements used there, and technical information such as the browser used, the computer system used, and information about usage times. If users have consented to the collection of their location data, this may also be processed, depending on the provider.
The IP addresses of the users are also collected. However, we use an IP masking method (i.e., pseudonymization by shortening the IP address) to protect users. In general, the data stored in the context of web analytics, A/B testing and optimization is not clear user data (such as e-mail addresses or names), but pseudonyms. This means that we, as well as the providers of the software used, do not know the actual identity of the users, but only the information stored in their profiles for the purposes of the respective procedures.
Notes on legal bases: If we ask users for their consent to use the third-party providers, the legal basis for processing data is consent. Otherwise, user data is processed on the basis of our legitimate interests (i.e. interest in efficient, economical and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this privacy policy.
Services used and service providers:
Presence in social networks (social media)
We maintain online presences within social networks and process user data in this context in order to communicate with users active there or to offer information about us.
We would like to point out that in the process, user data may be processed outside the area of the European Union. This may give rise to risks for users because, for example, it could make it more difficult to enforce users’ rights.
Furthermore, user data within social networks is usually processed for market research and advertising purposes. For example, usage profiles can be created based on the usage behavior and resulting interests of the users. The usage profiles can in turn be used, for example, to display advertisements within and outside the networks that presumably correspond to the users’ interests. For these purposes, cookies are usually stored on the users’ computers, in which the usage behavior and interests of the users are stored. Furthermore, data may also be stored in the usage profiles regardless of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).
For a detailed presentation of the respective forms of processing and the options to object (opt-out), we refer to the privacy statements and information provided by the operators of the respective networks.
Also in the case of requests for information and the assertion of data subject rights, we point out that these can be asserted most effectively with the providers. Only the providers have access to the users’ data in each case and can take appropriate measures and provide information directly. If you still need help, then you can contact us.
Services used and service providers:
Data deletion
The data processed by us will be deleted in accordance with the legal requirements as soon as their consents permitted for processing are revoked or other permissions cease to apply (e.g. if the purpose of processing this data has ceased to apply or it is not required for the purpose).
Unless the data is deleted because it is required for other and legally permissible purposes, its processing will be limited to these purposes. I.e., the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law or whose storage is necessary for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural person or legal entity.
Further information on the deletion of personal data can also be found in the individual data protection notices of this data protection declaration.
Modification and update of the privacy policy
We ask you to regularly inform yourself about the content of our privacy policy. We will adapt the privacy policy as soon as the changes in the data processing carried out by us make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification.
Where we provide addresses and contact information of companies and organizations in this privacy statement, please note that the addresses may change over time and please check the information before contacting us.
Rights of the data subjects
As a data subject, you are entitled to various rights under the GDPR, which arise in particular from Art. 15 to 21 GDPR:
Duty to inform customers according to Art. 13 and 14 DSGVO
Name and contact details of the responsible person
iMEDgine GmbH
An der Zeil 6
96215 Lichtenfels
Representatives:
Oliver Hofmann, Frank Michael Ziermann
Contact
Telephone: +49 9571 16982-0
Fax: +49 9571 16982-10
E-mail: info@imedgine.de
Registry court: Coburg
Registry number: HRB 6262
Contact details of the data protection officer
IT-SYSTEME HESS
Rudolf Hess
Im Bruehl 13
85290 Geisenfeld
Telefon +49 8452 / 734 79 56
Fax +49 8452 / 734 79 66
E-Mail: rhess@it-systeme-hess.de
www.it-systeme-hess.de
Purpose and legal basis of data processing
Customer Data / Prospect Data:
Collection, processing or use of personal data takes place
for the fulfillment of the business purpose such as pre-contractual measures (e.g.
processing of inquiries) for the fulfillment of contractual
Obligations (order, purchase order, payment processing,
Invoicing), to supply goods and services (Art. 6 para. 1
lit. b EU-DS-GVO), and to maintain the business contact and
for the information of the business partner. Furthermore, there is the
legal obligation to process (e.g. due to
tax law requirements), (Art. 6 para. 1 lit. c EU-DS-GVO).
Categories of personal data processed:
.
Origin (source) of the data
The stored data was processed within the scope of our
contractual relationship and for the initiation of the contract as well as individual
orders, or they are collected within the framework of business relations and
Business initiation originated. The data is stored for the purpose
of fulfilling and processing the orders placed with us as well as the documentation and
archiving obligations under commercial and tax law. Capture also takes place from entries in the ERP system, signatures from e-mail and documents.
also takes place from entries in the ERP system,
signatures from e-mail and documents. The processing of your data
is insofar based on Article 6 para. b,c,f EU-DS-GVO.
Recipients (categories) of personal data
Public bodies that receive data due to legal requirements:
Internal entities involved in the execution of the respective business processes:
External entities (contractors)
as far as these are necessary for the fulfillment of the contract. External contractors
(service company) in accordance with Art. 28 DSGVO for the purpose of processing
the processing of the data on our behalf:
Other external entities,
companies belonging to the Group or other external entities for the purpose of fulfilling
the above-mentioned purposes, insofar as the person concerned has submitted his or her written
consent, this is necessary for the fulfillment of the contract, or
a transfer is permissible for predominant legitimate interest:
Transfer to third countries
A transfer of personal data outside the European Union does not take place.
Eine Übermittlung der personenbezogenen Daten außerhalb der Europäischen Union findet nicht statt.
6 years:
Commercial and business letters and other documents (HGB, BGB)
10 years:
Annual financial statements, opening balance sheets, commercial and
Business books, records, work instructions,
Organizational documents, invoices and accounting vouchers (HGB, AO, EStG,
KStG, GewStG, UStG, AktG, GmbHG, GenG)
30 years:
Enforceable titles
The following data will be deleted according to Art. 17 DS GVO:
If the storage of the data is no longer necessary
If the data subject has revoked his or her consent to data processing
If the data have been processed unlawfully
If a legal obligation to delete exists under EU or national law
Restriction of processing pursuant to Article 18
If, in the case of non-automated data processing, erasure is not possible or possible only with disproportionate effort due to the special nature of the storage and if the data subject’s interest in erasure is to be regarded as minor, the data subject’s right to and the controller’s obligation to erase personal data pursuant to Article 17(1) of Regulation (EU) 2016/679 shall not apply, in addition to the exceptions set out in Article 17(3) of Regulation (EU) 2016/679. In this case, erasure shall be replaced by restriction of processing pursuant to Article 18 of Regulation (EU) 2016/679. Sentences 1 and 2 shall not apply if the personal data have been processed unlawfully.
Rights of the data subject
Information about the data stored about you (Art. 15 DSGVO). In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details.
Correction, should inaccurate personal data be processed (Art. 16 DSGVO).
Deletion and restriction as well as objection to processing (Art. 17, 18 and 21 DSGVO).
Right to data transfer (Art. 20 DSGVO, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller.
Revocation of consent (Art. 7 (3) DSGVO). This has the consequence that we may no longer continue the data processing based on this consent for the future.
Right of appeal to the competent supervisory authority (Art. 77 DSGVO)
Rights of opposition
If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 para. 1 p. 1 lit. f DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, provided that there are grounds for doing so that arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right to object, which will be implemented by us without specifying a particular situation.
Right to withdraw consent
Within the meaning of Art. 6 1 lit. a or Art. 9 2 lit. a, every data subject has the right to revoke individual or all consents granted for e.g. contract performance at any time and without disadvantages for him/herself, without the lawfulness of the processing carried out on the basis of the consent up to the revocation being affected.
Please send your revocation of consent and objections in writing to:
iMEDgine GmbH
An der Zeil 6
96215 Lichtenfels
datenschutz@imedgine.de
Automated decision making and profiling
No automated procedures of decisions according to Art. 22 DSGVO or other profiling measures Art. 4 No. DSGVO are used.
Actuality and change of this information obligation according to Art. 13 and 14 DSGVO
This information obligation regarding data protection is currently valid.
Among other things, it may be necessary to change this information due to changes in legal or regulatory requirements.
iMEDgine GmbH
An der Zeil 6
96215 Lichtenfels
Germany
Payment methods